Forms, Templates and Resources

Forms, templates, guidelines and additional resources for institutions and students.

Note that amendments to the Private Training Regulation and Fees and Student Tuition Protection Fund Regulation come into effect January 1, 2025. The amendments will necessitate changes to some forms, templates and resources. Updated materials will be posted on this page as they are available in fall, 2024. Information about the amendments can be found on the Regulatory Amendments 2025 page.


Application – Add or Close a Location (DOCX)

Application – Institution and Contact Change (DOCX)

Application – New Certification (DOCX) *

Application – New Program (DOCX) *

Application – Program Change (DOCX) *

Notice of Appeal (PDF)

Pre-Authorized Debit (PAD) Application (PDF)

Request for Confirmation of Program Class (DOCX)

Request for Reconsideration (PDF)


Attendance Policy – Sample (RTF)

Business Plan – Template (DOCX)

Course Outline – Sample (DOCX)

Dismissal Policy – Sample (RTF)

Dispute Resolution Policy – Sample (DOCX)

Grade Appeal Policy – Sample (DOCX)

Irrevocable Letter of Credit (PDF)

Organization Chart – Sample (RTF)

Program Evaluation Report Template (DOCX) *

Program Outline – Sample (DOCX)

Respectful and Fair Treatment of Students Policy - Sample (DOCX)

Sexual Misconduct Policy – Sample (DOCX)

Student Enrolment Contract – Approved Program – Sample (DOCX) *

Student Enrolment Contract - Program that Does Not Require Approval - Sample (DOCX) *

Student Statement of Rights – English Sample (DOCX)

Student Statement of Rights – Translated Samples:

Surety Bond (PDF)

Tuition Refund Policy – Approved Program Sample (DOCX)

Work Experience Agreement – Sample (DOCX)

Work Experience Policy – Sample (DOCX)


Annual Fees Calculator (XLSX)

Commissioner Practice Directive for Oral Hearing Requests (PDF)

Commissioner's Rules of Practice and Procedure - Appeals (PDF)

Compliance Tips (PDF)

Guide for Institutions Appointed by the Registrar to Offer Comparable Programs (PDF)

Guidelines for Subject Matter Experts and Program Evaluators (PDF)

Private Training Institution Portal Guide (DOCX)

Private Training Act Policy Manual (PDF) *

Private Training Act Policy Manual - Annotated Amendment 2025 (PDF) 

Registrar's Rules of Practice and Procedure for Reconsiderations (PDF)

Sexual Violence and Misconduct Policy Guidelines

Student Data Report Reference Guide (PDF)

Student Enrolment Contract – Program that Does Not Require Approval – Guidelines (DOCX)

What to Expect When You're Inspected (PDF)

Program-Related Resources

Admission Requirements Guide (DOCX)

Intake Models and Class Size Guide (DOCX)

Learning Objectives Guide (DOCX)

New Program Evaluation Guide (DOCX) *

Work Experience Guide (DOCX)