What happens when an institution that is certified by PTIB (Private Training Institutions Branch) closes?
When an institution that is certified by PTIB closes, PTIB staff will try to ensure students will be able to complete their training at another institution (the train-out institution) that is reasonably close, with a minimum of disruption.
How will I know what other programs are available?
In most cases, PTIB will visit your institution to explain your options. If PTIB identifies programs that are comparable to the one you were enrolled in, PTIB will provide you with a list of train-out institutions you may attend to complete your program. If PTIB identifies comparable programs, you may be eligible to file a claim that would allow you to have a tuition refund paid to the train-out institution where you may complete your program. This means that you would not have to pay any additional tuition to complete your program. PTIB manages a fund made up of money paid by all certified institutions that students may access when a certified institution closes. The money may be used either to compensate another institution where a student may attend to complete a program or to refund a student if there is no comparable program.
Students impacted by a closure should email PTI.firstname.lastname@example.org.
What if I can’t enrol at a train-out institution?
If there are comparable programs but you think there are special circumstances preventing you from attending the train-out institution, you must submit a Special Circumstances – Institution Closure Claim Form with your claim. If we agree that you cannot attend the train-out institution, the tuition refund will be paid first to the government if you have provincial or federal student loans, and the balance to you.
If you do not want to enrol at the train-out institution and you do not have special circumstances preventing you from attending, no tuition refund will be issued.
How quickly do I need to choose a train-out institution?
If there are comparable programs, you need to enrol at the train-out institution as soon as possible. Staying out of school longer than 3 weeks may impact your student loan eligibility. If you are an international student, staying out of school may impact your study permit.
What happens if there is no comparable program?
If there is no train-out institution offering a comparable program, you may still file a claim and the tuition refund would first be paid to government, if you have student loans, then to you. PTIB will help you determine if you are eligible for a refund.
Will I owe tuition and fees?
A train-out institution may not charge you tuition unless you still owe a portion of the tuition that was listed in the enrolment contract you signed with the closed institution.
The train-out institution may charge administrative fees, application fees, assessment fees and fees charged for course materials. These fees must be listed in the enrolment contract you sign with the train-out institution.
International Students on Study Permits
Your study permit is valid until it expires. From the list of train-out institutions, ensure that you choose a program offered by an institution that is on the Designated Learning Institutions list and authorized to host international students with study permits. This means you will be able to complete your program at that institution as long as your study permit is valid. However, you must update program information with Immigration, Refugees and Citizenship Canada (IRCC) via their MyCIC account online. Further information is available at: http://www.cic.gc.ca/english/helpcentre/answer.asp?qnum=487&top=15.
Students Receiving Student Financial Assistance
How does this affect my StudentAid BC funding?
In the event of a school closure, every effort will be made by the relevant government agencies to limit the disruption to your studies.
Your StudentAid BC funding will only be affected if your studies are disrupted for a period of 21 days or more. This means that no more than three weeks may pass between the last date of attendance at the original post-secondary institution and the start date at the new institution.
However, you will be required to notify StudentAid BC if you transfer to a new institution, as well as if your studies are disrupted for 21 days or more.
What are my options with regards to my StudentAid BC funding?
Should you transfer to a comparable program at a different institution within 21 days of your last date of attendance at your original school, you may complete an Appendix 5 – Transfer of School form to avoid having an overaward assessed or having to reapply for StudentAid BC funding.
If you do not transfer to a comparable program at a new institution within 21 days of your last date of classes with your original school, a withdrawal will be processed on your student loan record.
How do I notify StudentAid BC if I transfer to a comparable program at a different institution?
In the case that you transfer to a comparable program at a different institution and commence studies at the new institution within 21 days of your last date of attendance at your original school, you are required to submit an Appendix 5 – Transfer of School form. PTIB will complete Section 2 of the form, the new school you have transferred to will complete Section 3 of the form, and you are responsible to complete Section 1 of the form.
What happens to my StudentAid BC funding if I do not transfer to a comparable program at a different institution within 21 days of my last day in attendance at my original school?
If you do not transfer to a new institution within 21 days of your last date of attendance at your original school, a withdrawal will be processed on your student loan records. As your StudentAid BC funding was calculated based on the completion of your anticipated study period, a withdrawal may result in an overaward being assessed on the StudentAid BC funding you have received. An overaward can affect your future StudentAid BC funding. Please see https://studentaidbc.ca/apply/overaward for more information about what to do in the event of an overaward.
If you decide to return to full time studies within 6 months of your withdrawal date, you may submit an overaward appeal. This will initiate a review of your circumstances for consideration in having the overaward set aside until your loan is scheduled for repayment. Overaward appeals must be submitted within 90 days from the date of your overaward notification letter.
For more information, contact PTIB at PTI.email@example.com.