Subject Matter Expert Program Evaluation

PART A - TO BE COMPLETED BY THE INSTITUTION

Institution operating name:	Please type over this text

Institution number: Please type over this text

Institution status	☐ Designated	☐ New applicant for designation

☐ Interim Designated	☐ Registered (SME evaluation requested by registrar)

Program information

Please make sure the program information you provide matches program information you provided in the application form, program outline and other program materials.

Program title: Please type over this text

Number of Hours of Instruction (including work experience, if any; not including recesses, lunch periods or other scheduled breaks)
Program duration in weeks (of instruction only, excluding breaks; including work experience if any)
Location(s) where the institution will provide the program or from which the institution will provide the program
Maximum number of students that may be enrolled in program at any given time:	In-class:
Distance:
Combined:
Language(s) of instruction:
Credential granted :

Class schedule (choose one)

☐ Full-time (20 or more hours of instruction/week)

☐ Part-time (less than 20 hours of instruction/week)

☐ Both part-time & full-time

Method of delivery (choose all that apply)

☐ In-class instruction

☐ Distance education

☐ Both distance education and in-class instruction

Intake model (choose one):

☐ Intermittent (cohort)

☐ Continuous

If intermittent (cohort) intake model, answer the following:

Number of intakes throughout the program:
Maximum number of students that may be admitted into the program in each intake:

Admission requirements (including language proficiency requirements):

List the learning objectives for the program:

Does the program lead to employment in a career occupation regulated by a regulator?

☐Yes	☐No

If yes, name the regulator: Please type over this text

For each location where the program is offered:

Describe the facilities used to provide the program: (classrooms, laboratory, etc.).

List the equipment that will be available to students, including number of each type of equipment (computers, software, specialized equipment for practice in a laboratory or simulated workplace, etc.)

Location	Facility	Equipment

Provide a description of the course materials provided to students, including the language of the materials.

Does the program include a work experience component? ☐ Yes	☐ No

If yes, indicate the work experience type below (choose all that apply) and provide a list of host organizations that will provide the work experience component. Please provide contact information for each host organization.

☐ Practicum (unpaid work experience that is not more than 20% of the hours of instruction of a program)

☐ Preceptorship (work experience where the preceptor-student supervision ratio is 1:1 and that is not more than 10% of the hours of instruction of a program)

☐ Clinical Placement (work experience in a program that leads to employment in the health field where no more than 12 students are supervised by one instructor and is not more than 50% of the hours of instruction of a program)

☐ Cooperative Placement (paid work experience that is not more than 50% of the hours of instruction of the program)

PART B - TO BE COMPLETED BY SUBJECT MATTER EXPERT

Section 13(1) of the Private Training Regulation requires that the registrar consider, as part of an application for a new program when submitted by an institution holding a designation or interim designation certificate, an evaluation of the program by a person who has expertise in career occupations that are relevant to the program and is not a related party and receives no benefit from the institution other than payment for the evaluation.

RECORDS REVIEWED

What records have you reviewed to evaluate this program and prepare this report? Please check all that apply, and list any other records.

☐ Program outline

☐ Course outlines

☐ Work Experience Policy

☐ Work Experience documents

List documents reviewed (such as training plan or evaluation plan):

_________________________________________________________________________________

☐ Admission requirements evaluation tools

☐ Language proficiency test

☐ Class schedules/lesson plans

☐ Evaluation/assessment tools

☐ Grading policies/rubrics

☐ Textbooks, course packs and/or other course materials

☐ Resources for students (library, handouts videos, demonstration material, etc.)

☐ Agreements with any 3rd party partners to provide the program or part of the program

Other records reviewed:

OPINION

Where you are asked to summarize your findings you must list the information and records you reviewed and on which you are basing your opinion, and provide an explanation. For example, in providing your opinion on the appropriateness of the admission requirements, you would confirm you reviewed the institution’s admission requirements and explain why you think the admission requirements are appropriate to enable students to meet the objectives of the program.

1. Is the curriculum complete and ready for program delivery?	☐ Yes	☐ No

If not, what remains to be developed?

Please summarize your findings:

2. Does the information provided by the institution in Part A above accurately describe the program as it is represented in the materials you have reviewed?	☐ Yes	☐ No

If no, please list any discrepancies:

3. Are the learning objectives listed in Part A above (the knowledge and skills students should acquire by the end of the program) clear, observable and measurable? Do they match the program outline?

☐ Yes	☐ No

Please summarize your findings:

4. Are the learning objectives appropriate and sufficient for the career occupation(s) (listed in the program outline) for which the program is intended to prepare a student? If applicable, this includes preparing the student to gain certification, licensure or registration required for employment in the career occupation.

☐ Yes	☐ No

Please summarize your findings:

5. Is the title of the program consistent with the learning objectives of the program?	☐ Yes	☐ No

Please summarize your findings:

6. Are the admission requirements appropriate to enable students to meet the learning objectives of the program?	☐ Yes	☐ No

Please summarize your findings:

7. Are the evaluation tools used to assess admission requirements appropriate to assess whether admission requirements are met?

☐ Yes	☐ No	☐ N/A	(Not available for review)	☐ None used

Please summarize your findings:

8. Are the methods of evaluation described in the course and program outline (if any included in the program outline) appropriate to enable students to meet learning objectives?	☐ Yes	☐ No

Please summarize your findings:

9. Are the required course materials listed in the course outlines and the course materials provided to students appropriate to enable students to meet the learning objectives of the program? (Course material includes textbooks, supplies and uniforms.) Written course materials must be in the language in which the program is provided.

☐ Yes	☐ No	☐ N/A	(Not available for review)	☐ None used

Please summarize your findings:

10. Are the requirements that a student must meet to complete the program, as listed in the program outline, appropriate to enable students to meet the learning objectives?	☐ Yes	☐ No

Please summarize your findings:

11. Are the instructional materials (including technology, resources, and instructional books) currently available to instructors appropriate to enable students to meet the learning objectives of the program?

☐ Yes	☐ No	☐ N/A	(Not available for review)	☐ None used

Please summarize your findings:

12. Is the student intake model (including the maximum number of students admitted per intake, if the intake model is intermittent) appropriate to enable students to meet the learning objectives of the program?	☐ Yes	☐ No

Please summarize your findings:

13. From your review of the curriculum, facilities and equipment provided, as well as your site visit, is the maximum number of students that may be admitted into the program is appropriate to enable students to meet the learning objectives of the program?	☐ Yes	☐ No

Please summarize your findings:

14. Is the order in which courses will be provided, as described in the program outline, appropriate to enable students to meet the learning objectives of the program?	☐ Yes	☐ No

Please summarize your findings:

15. Are the teaching methods (for example lecture, laboratory, etc.), as described in the course outline, appropriate to enable students to meet the learning objectives of the program?	☐ Yes	☐ No

Please summarize your findings:

16. Is the number of hours of instruction of the program appropriate to enable students to meet the learning objectives of the program?	☐ Yes	☐ No

Please summarize your findings:

17. Is the balance of theory and practice appropriate to enable students to meet the learning objectives of the program?	☐ Yes	☐ No	☐ N/A	(Not applicable)

Please summarize your findings:

18. Is the method of delivery (on-site, distance, combined) appropriate to enable students to meet learning objectives of the program? For programs with more than one delivery option, are all options appropriate?

☐ Yes	☐ No

Please summarize your findings:

19. Is the method of distance delivery (synchronous online, asynchronous online, correspondence) appropriate to enable students to meet the learning objectives of the program?

☐ Yes	☐ No	☐ N/A	(Not available for review) ☐ N/A (Not applicable)

Please summarize your findings:

20. Facilities and equipment are planned, constructed and maintained to protect students and staff from any danger while undertaking an approved program of instruction.

☐ Yes	☐ No	☐ N/A	(Not available for review) ☐ N/A (Not applicable)

Please summarize your findings:

If the program includes one or more work experience components, please answer Q.20:

21. The Work Experience Policy must include the following information. For each please indicate:

Work Experience Policy	Appropriate to enable student to meet learning objectives?
Identification of the work experience by type: clinical placement, co-operative placement, practicum, or preceptorship (or combination of these)	☐ Yes ☐ No ☐ Not found in policy
The process by which a student is placed in a work experience	☐ Yes ☐ No ☐ Not found in policy
The process by which a student in work experience is evaluated	☐ Yes ☐ No ☐ Not found in policy
The intervals at which a student in work experience is evaluated	☐ Yes ☐ No ☐ Not found in policy
Requirements for participation in a work experience	☐ Yes ☐ No ☐ Not found in policy
Duration of the work experience in hours	☐ Yes ☐ No ☐ Not found in policy

If you have indicated above that any of the information included in the Work Experience Policy is not appropriate to enable student to meet learning objectives, please explain:

21. Using the table in the last page of this report template, list the institution locations visited (you must visit all institution locations where the institution proposes to provide the program) and the date of each visit. Provide the name of a representative of the institution with whom you met at each location. For each location listed, indicate whether the location as you saw it on the day of the visit is appropriate to enable students to meet the learning objectives of the program. If no, please explain. Please note: if there is a work experience component of the program, there is no requirement to visit work experience host locations.

22. What facilities and equipment did you review during your visit at each site?

Location:	A	B	C	D	N/A

Classroom/lab	☐	☐	☐	☐	☐

Classroom/lab resources	☐	☐	☐	☐	☐

Instructional materials	☐	☐	☐	☐	☐

Equipment (or lists)	☐	☐	☐	☐	☐

Was any aspect of the facilities and/or equipment not yet ready for program delivery?

☐ Yes	☐ No

If so, what remains to be completed?

23. Based on your review of the program outline, course outlines and curriculum, is the institution’s proposed program appropriate to enable students to meet the learning objectives?	☐ Yes	☐ No

Please summarize your findings:

Additional Comments (if any):

_____________________________

Subject matter expert name

_____________________________	_____________________

Subject matter expert signature	Date of report

Please attach a resume/CV.

Location	Date of visit	Individual met	Appropriate
A.	☐ Yes ☐ No If No, please explain.
B.	☐ Yes ☐ No If No, please explain.
C.	☐ Yes ☐ No If No, please explain.
D.	☐ Yes ☐ No If No, please explain.